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Knowing where to begin with event management contracts can be daunting and even overwhelming at times. Luckily, we are on hand to help!
We’ve put together a list of three things to consider when applying to events management contracts. However, it’s worth bearing in mind that every tender is different, and every buyer will have different requirements. It’s best to refer to the tender documents to see what exactly is required for your specific bid.
When tendering for contracts, you should always make sure you’re eligible to apply for an opportunity before progressing. Ensure you meet the economic financial standing. As a rule, you shouldn’t be going for contracts that are more than half your annual turnover.
Some events management contracts may involve an end-to-end process. This could be including, but is not limited to, the following:
Interested suppliers are often asked to outline the event that they are responding to. This will likely need to include a risk register or assessment.
Buyers will be expecting you to have a bank of experience of successful contracts. They will likely require you to detail up to three case studies within the last three to five years. These case studies should be similar in scope and style to the events management contracts you’re applying for.
It’s worth detailing how you overcame any unexpected challenges on these projects too. This will demonstrate your problem-solving skills and flexibility; both of which are essential in events management. This can help instil confidence in the buyer that you’re the best business for the contract.
A winning bid for events management contracts will be well structured using clear and concise language. This isn’t just formatting, it’s also other things such as sticking to the word count. You want to ensure that you’re writing as close to the word or page count as possible. They’re there for a reason.
In terms of formatting, using bullet points can help break up blocks of text. Subheadings can also help. Often questions will contain three questions within one question. A good way to ensure that you’ve answered every aspect is by breaking it down with subheadings. That way, it will be clear for both you and the buyer that you’ve covered all bases.
Just because the tender is pre-formatted doesn’t mean it has to be boring. Consider including your brand colours and logo in your proposal. This can help your response for events management contracts stand out from others.
When you’re tendering for work, you may need to include company CVs. Putting forward uniformed CVs shows attention to detail. Imagine you’re the buyer and you’re faced with 10 CVs from a business that all look different. Then imagine you’re presented with 10 unformatted CVs – it will look a lot more professional.
Buyers often want to know will carry out each duty. Including a professional yet friendly-looking photo can be a nice touch. That way they can put a face to a name. Remember to include all the key and relevant information such as qualifications and their experience. This with further cement your capability.
So, now you know how to better your response to events management contracts. Demonstrating your proof of experience can build confidence in the buyer. Structuring your response can put you in the buyers’ good books.
You don’t always have the time or resources to write a winning response in house. Outsourcing to bid writing experts can help. Our sister company, Hudson Succeed, offer four levels of bid writing support. They boast an 87% success rate and have over 60 years of bid writing experience. The services on offer include:
Running your own business takes up a lot of your time. The last thing you want to be doing is trawling hundreds of websites searching for public affairs tenders. Most websites post multi-industry opportunities and filtering them with CPV codes can produce unreliable results. Luckily for you, we have a solution.
Enter…Creative Tenders
Creative Tenders is an easy-to-navigate, centralised portal hosting live creative tender opportunities from across the UK.
Invitation To Tender for The Provision of Event, Production and Digital Media Support For The 4 Corners Festival 2022
4 Corners Festival- Northern Ireland- Budget: Undisclosed
Organisation Implementation and Management of Bolsover Town Centre Events Phase 2
Bolsover District Council- East Midlands- Budget: Undisclosed
Major Ceremonial Event
Transport for London- London- Budget: Undisclosed
Procurement of an Outdoor Events Management Service under the Ancient Connections Project
Pembrokeshire County Council- Wales- Budget: Undisclosed
QU523 – Christmas family event on Edgbaston Street (Birmingham City Centre)
Birmingham City Council- West Midlands- Budget: Undisclosed
A subscription to Creative Tenders offers your business:
Book a free live demo with Creative Tenders to see what creative contracts in the UK can help grow your business.
Upgrading to Discover Elite allows you to optimise your tendering opportunities even when you’re busy. Our two upgraded packages can improve your competitor awareness and bidding success rate. Each can help save you even more time when searching for video and film tenders.
THE ULTIMATE TIME SAVER PACKAGE OFFERS YOUR BUSINESS:
THE BECOME A PRE-BID MASTER PACKAGE ALSO INCLUDES:
Contact us to find out how we can help your business grow.